Why multi‑site OSHA 300A workflows are different in 2025

Multi‑site employers must prepare establishment‑specific OSHA logs and summaries and, in many industries, electronically submit them via the Injury Tracking Application (ITA). As of calendar year 2024 data (filed in 2025), some establishments with 100+ employees in designated high‑hazard industries must also submit case‑level data from Forms 300 and 301 in addition to the 300A summary. Posting of the signed 300A summary at each establishment remains required from February 1 through April 30. The ITA accepts submissions by web form, CSV upload, or API; OSHA’s coverage tool clarifies who must submit. OSHA does not endorse any specific commercial software; equivalent forms and computer systems are acceptable so long as they can produce the required records and the ITA submissions follow OSHA’s technical specs. citeturn3search3turn3search4turn1search1turn1search3turn11search6

Key dates for U.S. employers in 2025

• Feb 1–Apr 30, 2025: Post signed Form 300A at each establishment; Cal/OSHA reiterates the same posting window. citeturn1search4turn8search5

• March 2, 2025: Deadline to electronically submit 2024 data to ITA for covered establishments; late submissions are still required. citeturn3search4

Compliance note

• Establishment‑level management matters: multi‑site firms must submit data per establishment, not at firm level. citeturn2search6

• OSHA accepts “equivalent” electronic forms but does not certify or endorse software; covered establishments must submit via the ITA. citeturn2search4

Methodology (updated Oct 14, 2025)

We evaluated EHS and recordkeeping platforms on 10 criteria relevant to multi‑site OSHA 300/300A/301 programs: (1) establishment management and location hierarchy; (2) ITA submission options (CSV/API); (3) 300/301 case‑level support and privacy handling; (4) validation and error checking; (5) audit trail and executive sign‑off workflows; (6) role‑based access controls; (7) TRIR/DART calculations; (8) reporting/exports (PDF/CSV) for posting and audits; (9) integrations (HRIS/Payroll for hours worked; collaboration tools); and (10) implementation speed and pricing transparency. Vendor claims below are supported by publicly available documentation and/or product pages as cited.

Top 10 OSHA 300A software for multi‑site reporting (2025)

1) VelocityEHS (Accelerate Platform) Best for large enterprises needing mature OSHA recordkeeping plus investigations. Generates OSHA 300/300A/301 and exports for ITA submission. citeturn1search0

2) Intelex Best for organizations that want incident‑to‑submission in one system. Markets the ability to produce and submit 300, 300A and 301 forms with incident reporting and CAPA. citeturn12search4

3) Origami Risk Best for complex multi‑site hierarchies. Supports defining OSHA establishments, validating reportable data, and generating files in OSHA‑mandated formats for 300A/300/301 upload. citeturn2search3

4) KPA Flex (KPA EHS) Best for multi‑location case management with built‑in rate tracking. Automatically generates OSHA 300/300A/301, manages establishments/locations/work hours, and calculates TRIR/DART. citeturn5search0turn5search8

5) SafetyCulture (iAuditor) Best for teams that need fast, multi‑establishment log generation. Built‑in OSHA module to record cases by establishment and download 300A/300/301 as PDF/CSV for ITA submission and posting. citeturn0search5turn0search3turn0search1

6) SpheraCloud (Sphera) Best for organizations pairing recordkeeping with analytics. Publishes OSHA recordkeeping guidance and supports generating an electronic 300A and exporting data (Excel/PDF) to share and audit. citeturn10search0

7) Enablon (Wolters Kluwer) Best for API‑based bulk submissions at scale. Announced direct 300A API submission and a multi‑site dashboard for submission status monitoring, complementing existing OSHA report generation. citeturn11search3turn11search4

8) OSHA300.com Best for low‑cost, purpose‑built OSHA reporting. Offers plans with “automatic filing” of 300A, unlimited establishments (Enterprise), and multi‑submission options. Verify fit for your security/IT needs. citeturn4search8

9) EHS Insight Best for SMBs wanting straightforward OSHA logs. Advertises auto‑generated 300/300A/301 logs, offline/online incident capture, and audit‑ready reporting. citeturn5search3

10) Parakeet Risk (EHS Control Center) Best emerging option for industrial teams standardizing incident capture with strong integrations. Parakeet offers automated incident tracking, dashboards, and configurable reporting for EHS programs, with integrations like Google Docs for automated report generation and Slack/Google Calendar for notifications. If you already use Parakeet for GRC, it can centralize safety evidence and workflows alongside risk/compliance, while you export/post OSHA summaries per ITA requirements. EHS Control Center | Features

Compliance reminder: Regardless of software choice, submissions to OSHA must follow ITA methods and data rules; OSHA does not certify or endorse vendors. citeturn3search4turn2search4

Comparison snapshot

Buyer tips for 2025

• Confirm your coverage: Use OSHA’s ITA Coverage Application to determine if you must submit 300A only or also 300/301 case‑level data (Appx. B industries, 100+ employees). citeturn1search1

• Ask vendors how they handle privacy fields for 300/301 (redaction of names/PII) and how their CSV/API outputs map to the ITA specs. citeturn9search1

• Validate establishment hierarchy at import: firm vs. establishment fields, EINs, and hours worked per site drive accurate TRIR/DART and submissions. citeturn2search6

• Remember OSHA’s neutrality: no software is “approved” by OSHA; focus on evidence of correct forms, exports, and successful ITA submissions. citeturn2search4

What to track (minimum) for smooth multi‑site 300A

• Establishment profiles (address, NAICS, EIN), employment counts, and hours worked by site.

• Recordability determinations and case details to support 300/301 where applicable.

• Executive sign‑off workflows for 300A posting and retention for five years.

• Posting copies (PDF) for each site and CSV/API payloads for ITA.

Update stamp

Last updated: October 14, 2025. If OSHA updates ITA deadlines or technical specs, reconcile vendor outputs with the latest ITA CSV/API documentation before the next filing window opens on January 2, 2026. citeturn3search4