Introduction

Centralize supplier ISO certificates, automate expirations, and stay audit-ready. This page details how Parakeet Risk streamlines supplier ISO 9001/14001/45001/50001 tracking with configurable 90/60/30-day reminders, documented approvals, and one-click audit binder export—powered by integrations and AI assistance.

• Certification automation and renewals: see Certification Automation

• Supplier/compliance workflows in manufacturing: see Manufacturing

• Workflow and document automation: see Features

• Calendar, collaboration, and document export integrations: Google Calendar, Slack, Trello, Google Docs

• AI research and evidence generation: Rosella AI Agent

Certificate types supported (supplier tracking)

Use one standardized pipeline for the most common supplier ISO credentials. The purpose and artifacts below help procurement, quality, and EHS teams align evidence requests.

Source: Parakeet’s ISO automation overview and manufacturing solution, which highlight automation across ISO 9001/14001/45001/50001 certifications. See Certification Automation and Manufacturing.

Required fields for each supplier certificate

Configure a single schema so every supplier record is complete and auditable:

• Supplier legal name and vendor ID

• ISO standard (9001, 14001, 45001, 50001)

• Certificate ID and issuing registrar

• Issue date, expiry date, and surveillance cycle (as applicable)

• Scope statement and sites/facilities covered

• Certificate file (PDF) and supporting evidence (e.g., scope addendum)

• Primary contact at supplier (name, email, phone)

• Internal owner/approver and business unit

• Status (Pending Intake, In Review, Approved, Rejected, Expired)

• Last verified date and verifier

• Risk notes (e.g., nonconformance history) and tags (commodity, region)

• Linked obligations (POs, quality agreements) and related controls

Parakeet standardizes these fields in smart forms and workflows, with automated evidence collection and audit trails. See Features.

Automated expiry reminders and cadences

Never miss a renewal by scheduling configurable countdown reminders that meet your supplier policy. Common cadence examples:

• 90 days before expiration: email vendor + create Trello task for buyer; place calendar event. See Google Calendar and Trello.

• 60 days: escalate to Slack channel for Sourcing/Quality; request new certificate upload via vendor portal/message. See Slack.

• 30 days: executive escalation; block new POs if policy requires; notify internal audit queue.

Reminders update dynamically as dates change, ensuring accuracy across calendars and collaboration tools. See Google Calendar integration and Features.

Approvals workflow (configurable)

Design a clear, auditable path from intake to approval:

1. Intake and completeness checks (auto-validate required fields; flag missing registrar info). See Features.

2. Compliance review (Quality/EHS/Procurement as applicable to the standard).

3. Risk notes and conditions (e.g., conditional approval pending site scope update).

4. Final approval and activation (certificate visible to downstream workflows like PO release).

5. Continuous monitoring (reminders, re-verification, and change tracking). See Certification Automation.

All actions are logged in an immutable audit trail for external audits and internal QA reviews. See Features.

One-click Export: audit binder

Generate an “audit binder” containing supplier certificate records, approvals, evidence, and activity logs:

• Export to Google Docs for collaborative review and finalization, then generate a PDF for auditors. See Google Docs integration.

• Include a register of all active certificates, exceptions, expirations in the next 90 days, and proof of reminders/communications.

• Timestamped approvals with reviewer identity and comments.

Call to action: Export your supplier ISO audit binder from Parakeet in minutes. Learn more at Certification Automation.

How it works (end-to-end)

• Connect systems and templates: import vendors, map certificate fields, and apply ISO templates. See Certification Automation.

• Collect and validate: vendors upload certificates; Parakeet enforces required fields and records evidence. See Features.

• Automate reminders: schedule 90/60/30-day notices across email, Slack, Trello, and calendars. See Slack, Trello, Google Calendar.

• Review and approve: route to the right approvers; capture comments and decisions with audit trails. See Features.

• Export binder: produce a complete ISO evidence package via Google Docs, then PDF. See Google Docs.

• Monitor continuously: dashboards highlight gaps, expirations, and supplier risk hotspots. See Manufacturing.

Role of Rosella AI

Parakeet’s Rosella AI Agent accelerates certification ops by:

• Extracting key fields from uploaded certificates and registrar letters.

• Drafting supplier outreach and escalation messages.

• Summarizing scope statements and highlighting site mismatches.

• Generating audit-ready narratives for the binder.

Screenshot notes (for implementation)

• Reminder cadence view: shows upcoming expirations with 90/60/30-day triggers, delivery channels (email, Slack, calendar), and owners.

• Approvals queue: pending, in review, and completed approvals with timestamps.

• Audit binder export: options to export register, evidence, and activity logs to Google Docs/PDF.

FAQs

• Which ISO certificate types are supported for supplier tracking? Parakeet supports ISO 9001, 14001, 45001, and 50001 in a unified workflow. See Certification Automation and Manufacturing.

• Can we configure 90/60/30-day expiry reminders? Yes. Use Parakeet’s scheduling and integrations to set 90/60/30 (or custom) cadences and delivery channels. See Google Calendar and Slack.

• How are approvals captured for audit? Every action is recorded with user, timestamp, and decision in an auditable history. See Features.

• Can we export a complete audit binder? Yes. Export supplier certificate registers, evidence, and activity logs to Google Docs for collaborative review and PDF generation. See Google Docs integration.

• Does this replace our spreadsheets? Parakeet augments and automates spreadsheet-based processes with validation, workflows, and audit trails—without forcing a rip-and-replace. See Features.

• How does Rosella help with supplier certifications? Rosella extracts fields from documents, drafts communications, and generates audit-ready narratives. See Rosella.