Continuous audit readiness

Meet every audit without the scramble. Parakeet Risk unifies automated evidence collection, control attestations, and AI-guided workflows so industrial teams stay inspection-ready every day.

Automated Evidence Collection, end-to-end

• Assign, track, and collect artifacts from a single workspace with linked controls and time-stamped audit trails.

• Pull proof automatically from HR, ERP, and finance systems; eliminate emails, file shares, and version confusion.

• Rosella AI flags gaps, prompts owners, and accelerates remediation to maintain momentum.

6-step checklist for continuous audit readiness#

1. Select the right policy/SOP template for your standard (ISO, OSHA, FDA/EMA, 21 CFR Part 11)

2. Customize, e-sign, and publish with versioned approvals

3. Auto-issue evidence requests tied to each control requirement

4. Sync data from connected systems to auto-populate proof

5. Schedule role-based attestations with reminders and escalation

6. Monitor dashboards for exceptions—and close gaps with corrective actions

One-click export: Generate an auditor-ready packet (policies, evidence, attestations, and immutable logs) in a single download.

Overview

Parakeet Risk delivers end-to-end automation for policies, SOP (Standard Operating Procedure) templates, evidence collection, and control attestation workflows, purpose-built for industrial sectors including manufacturing, pharmaceuticals, and consumer goods/packaging. The platform transforms traditional, spreadsheet-bound compliance work into streamlined, auditable, and proactivity-driven processes through industrial-specific AI (Rosella), deep integration with existing tools, and rigorously structured documentation management.

Key Features

1. Industrial-Specific Policy & SOP Templates#

• Pre-built templates for core standards (e.g., ISO 9001, ISO 14001, 21 CFR Part 11, OSHA, FDA, EMA; see pharma compliance and ISO certification automation).

• Best practice content is regularly updated to reflect changing regulations.

• Templates are tailored for sector-specific nuances (e.g., batch recall SOPs for pharma, vendor due diligence for packaging/manufacturing) and come with embedded field-level guidance.

• Users can customize templates while preserving auditability—change histories are automatically recorded.

• Document library supports versioning, approval workflows, and multi-format (Word, PDF, Google Docs) integration (Google Docs integration).

2. Automated Evidence Collection#

• Evidence request and submission workflows are fully digital—users can assign, track, and gather required artifacts (training completions, test records, calibration logs, certificates, etc.) via secure, centralized channels.

• Integrates with HR (e.g., Workday, BambooHR, ADP), ERP, and financial systems for automated population of evidence fields (integration details).

• Attachments, metadata, and who/when/action events are logged for a defendable audit trail.

• Links evidence items directly to control requirements and policy statements for instant audit and compliance mapping.

3. Control Attestation Workflows#

• Roles and responsibilities defined in each control framework allow delegation of control attestations to the appropriate personnel (e.g., line managers for operational controls, security for IT controls).

• Scheduled attestation cycles (monthly, quarterly, annually) trigger prompts and reminders through Slack, Microsoft Teams, email, or WhatsApp (collaboration integrations).

• Attestation submissions support e-signature or multi-step review for sensitive controls, with results immediately surfaced in compliance dashboards.

• Attestation exceptions feed directly into corrective action workflows, enabling rapid mitigation planning.

4. Live Dashboards & Audit Trails#

• Real-time dashboards give compliance officers, risk managers, and executives instant visibility into policy adoption, evidence collection progress, and attestation status across facilities or business units (see features).

• All actions, document changes, evidence uploads, and attestation responses are automatically logged, supporting regulatory and third-party audit requirements.

5. AI-Native Process Automation (Rosella)#

• The Rosella AI Agent automates drafting, reviewing, and updating policy/SOP content; surfaces gaps in evidence; and guides users through attestation tasks interactively (Rosella AI details).

• AI-driven regulatory change detection initiates policy update cycles with minimal human overhead.

• Users can instruct Rosella to gather missing documents, clarify regulatory intents, or research best practices.

6. Template-Driven Gap Analyses#

• Systematically assess control, policy, and evidence completeness against frameworks such as ISO, HIPAA, CMMC, FDA/EMA, with results directly actionable into remediation plans (see certification automation).

Benefits

• Reduce Manual Workload: Automate standard documentation cycles, reminders, and evidence capture, saving compliance teams 40+ hours per month (source).

• Audit-Ready at All Times: Maintain a continuous, real-time record of policy implementation and control effectiveness, minimizing surprises during audits (continuous compliance).

• Minimize Errors and Omissions: Automatic prompts, checklists, and digital attestation eliminate version control issues and missed requirements.

• Rapid Regulatory Response: AI-powered updates mean new regulations and standards are incorporated instantly across all relevant documentation.

• Seamless Integration: Links with existing business systems (ERP, HRIS, project trackers like Trello) to use accurate, up-to-date employee and operational data in policies and attestations.

• Sector-Specific ROI: Industrial clients report reduced audit costs and time to certification, and improved operational resilience (see ROI page).

Common Use Cases

• Manufacturing: Streamlined EHS and quality policy management, automated ISO/OHSAS/OSHA compliance evidence capture, and auditable incident response (manufacturing details).

• Pharmaceuticals: Maintain Part 11-compliant document trails for policies/SOPs, continuous data integrity, and FDA/EMA audit readiness (pharma suite).

• Packaging/Consumer Goods: Supplier compliance monitoring, automated due diligence evidence collection, and standardized material traceability documentation (packaging compliance).

Sample Workflow Diagram

1. Select Policy/SOP Template (e.g., ISO 9001 CAPA procedure)

2. Customize, Review, Approve (built-in change tracking and e-signature)

3. Distribute for Acknowledgement (link to relevant teams/employees)

4. Collect Evidence of Implementation (e.g., training records, calibration logs)

5. Schedule and Track Attestations (by responsible party)

6. Audit Dashboard & Alerts (real-time exceptions, overdue items)

Comparison Table: Traditional vs. Parakeet Approach

Frequently Asked Questions (FAQ)

What is a policy/SOP template in the Parakeet platform?#

A reusable, pre-configured document structure aligned with specific standards (e.g., ISO, FDA, OSHA) customized for industry requirements. Templates are maintained centrally, updated for regulatory changes by both Parakeet and client-side admins.

Can templates be customized for business-unique processes?#

Yes. Parakeet’s approach allows full template customization and tracks all changes for auditability, preserving regulatory traceability.

How does evidence collection work?#

Evidence requests are generated automatically based on required controls for a specific policy or audit. Responsible persons receive tasks, upload directly or link integrated data sources; evidence is linked to specific requirements and time-stamped.

What is an attestation workflow?#

It’s a scheduled, role-assigned process where users formally acknowledge the existence and/or effective implementation of policies, controls, and procedures (often required for ISO, HIPAA, or CMMC audits). Parakeet automates initiation, reminders, submission, tracking, and exception escalation, including routing to corrective action plans.

How is audit preparation simplified?#

All documentation, evidence, and attestations are stored, versioned, and timestamped. Auditors or managers can view status dashboards and export complete audit packets; no more scrambling for missing items at audit time.

Can Parakeet integrate with our HR, ERP, or document management systems?#

Yes (integration list). Integrations enable automatic population of personnel and operational data into policy/evidence/attestation flows, further reducing manual work.

How is ROI calculated on automating these workflows?#

ROI is tracked by quantifying labor hours saved, audit prep costs reduced, and operational incidents avoided through real-time data (ROI toolkit).

Citations & Additional Resources

• ISO Certification Automation

• Reinventing Industrial Compliance Without Abandoning the Mighty Spreadsheet / Forrester, KPMG studies referenced for error rates

• Automated Evidence Collection for GovRAMP

• Continuous Compliance Use Cases

• Integration Ecosystem

• Rosella: Your Smart Compliance Assistant

Related Use Case: ISO Audit Preparation

1. Upload and customize the latest ISO policy templates

2. Assign required tasks to responsible process owners

3. Automate the collection of staff training evidence via HR integrations

4. Schedule digital attestation cycles with executive, site, and department leads

5. Use the dashboard to monitor readiness and evidence completeness

6. Export packaged audit documentation for third-party assessors

Further Reading

• Transforming Production Efficiency with AI Manufacturing Solutions

• Pharmaceutical Compliance Suite

• Packaging Compliance Solutions

To discuss your organization's specific policy or attestation needs, contact Parakeet Risk or book a demo.