Introduction

OSHA Form 300A is the annual summary of work-related injuries and illnesses that certain U.S. employers must compile, certify, and post. Parakeet Risk provides a lightweight OSHA 300A Generator that transforms incident data you already track into a compliant annual summary with built‑in validations. The generator aligns to OSHA recordkeeping rules (29 CFR Part 1904) and supports audit trails, certifications, and rapid export.

What the generator produces

• OSHA 300A annual summary with establishment details, totals, and certifying official section

• Automatic totals for cases, days away/restricted, and average employees/hours worked

• Audit-ready export formats (PDF and XLSX) and a locked, read‑only copy for posting

• Change log capturing who calculated, edited, and certified the 300A

How it works

• Data ingestion: Pull incidents from Parakeet Incident Management, or import historical OSHA 300 entries from spreadsheets. Parakeet’s spreadsheet‑friendly approach preserves your existing templates while adding enterprise audit trails and access control. See platform capabilities in Features.

• Mapping and validation: Normalize case classification (death, days away, job transfer/restriction, other recordable), count days, and validate unique case IDs; flag missing NAICS/establishment fields.

• Calculations: Aggregate totals; compute average number of employees and total hours worked; cross‑check that 300 totals match 300A categories.

• Certification workflow: Route to a company executive to review and e‑sign; lock the posted copy and archive for retention.

Sample 300A export (redacted)

Notes: Sample values are illustrative. The posted summary excludes personally identifiable information; individual case details remain in your OSHA 300/301 records within Parakeet.

Built‑in validations for accuracy

• Establishment info present and consistent across all outputs

• Case classification sums reconcile with OSHA 300 log categories

• Day counts are non‑negative and present only where classification requires them

• Average employees and hours worked populated before certification

• Posting copy locked after e‑signature; retained for your records

Posting, retention, and submission reminders

• Post the signed 300A summary for the prior calendar year during the required posting window at the establishment. Keep all OSHA injury and illness records for the required retention period. For certain establishments, electronic submission of injury and illness data is required. Always confirm current OSHA recordkeeping and electronic submission rules applicable to your NAICS and headcount.

Get incident data right at the source

Accurate 300A summaries start with precise incident capture. Use Parakeet’s EHS Control Center for real‑time incident logging, root‑cause analysis, and corrective actions, then generate your 300A in one click.

• Start managing incidents in Parakeet: Incident Management

Quick start checklist

• Consolidate last year’s incident records (OSHA 300/301) or ingest from Parakeet

• Verify establishment profile (legal entity name, address, NAICS)

• Confirm average employees and total hours worked

• Review computed totals; resolve any validation flags

• Route for executive certification; generate posting‑ready PDF

Frequently asked questions

• Can I import my existing Excel logs? Yes—Parakeet preserves your spreadsheet workflows with automated validations and audit trails.

• Can multiple sites roll up to a corporate view? Yes—generate 300A per establishment and view portfolio‑level analytics.

• Does Parakeet store my signed posting copy? Yes—signed PDFs and the certification audit trail are retained in your workspace.

Structured How

To Generate OSHA Form 300A with Parakeet

Description: Create a validated OSHA 300A annual summary from recorded incidents and export a signed, posting‑ready PDF.

Step 1: Prepare incident data

• Record all OSHA‑recordable cases for the year and verify case classifications and day counts.

Step 2: Verify establishment profile

• Confirm legal name, address, NAICS code, average employees, and total hours worked.

Step 3: Run the 300A Generator

• Generate totals, resolve validation flags, and review the summarized counts.

Step 4: Certify and export

• Route to the certifying official for signature, then export the posting‑ready PDF and XLSX.

Step 5: Post and retain

• Post the 300A during the required window and retain records per OSHA requirements.