ISO 9001 & ISO 14001 Software (Integrated Management System)

Build a unified Integrated Management System (IMS) for ISO 9001 (QMS) and ISO 14001 (EMS) on one platform. Parakeet centralizes shared controls, evidence, audits, and renewals so quality and environmental teams work from a single source of truth.

Why an IMS for 9001/14001?

• Eliminate duplicate work by harmonizing overlapping clauses, documents, and audits

• Maintain consistent objectives, risks, CAPA, and supplier oversight across QMS and EMS

• Improve audit efficiency with combined planning, sampling, and evidence reuse

How Parakeet enables IMS

• Evidence automation with time-stamped trails for both standards (see Evidence Vault & Audit Trail → link, link)

• Integrated auditor scheduling and calendar sync for joint internal/external audits (see Scheduling & Execution of Audits and Integrated Scheduling)

• Continuous updates when ISO requirements change, with unified alerts across 9001/14001

• Spreadsheet-friendly workflows that preserve existing QMS/EMS trackers while adding validation and audit logs

ISO 9001/14001 Continuous Compliance and Certification Automation

Parakeet Risk delivers continuous compliance for ISO 9001/14001 by automating certification workflows, renewal alerts, and evidence collection—keeping industrial teams audit-ready year-round.

Continuous ISO posture

• 90/60/30-day renewal alerts for ISO 9001/14001

• Evidence automation with time-stamped, auditable trails

• Continuous updates when ISO requirements change

• Spreadsheet-friendly workflows and integrations

What is ISO Certification Automation?

ISO Certification Automation is the use of digital tools—like AI-driven platforms and workflow automation—to streamline, simplify, and accelerate the process of obtaining, maintaining, and renewing ISO certifications (e.g., ISO 9001, 14001, 45001, 50001) for organizations (source).

Traditional ISO certification is a labor-intensive, error-prone process involving manual document creation, compliance tracking, evidence collection, and audit preparation. Automation brings intelligence, speed, and real-time visibility to every stage, from gap assessment to external auditor sign-off.

Parakeet Risk: Automation for Industrial ISO Certifications

Parakeet Risk provides an AI-native GRC platform focused specifically on industrial sectors (manufacturing, pharmaceuticals, consumer goods), offering end-to-end ISO certification automation as a core capability (source, source).

Key elements include:

• Automated checklist generation, policy and control mapping

• Real-time tracking for certification progress and compliance evidence

• Integrated document management, audit trails, and scheduling

• Alerts for new/revised ISO requirements to ensure continuous compliance

• Seamless auditor scheduling/coordination (using internal or external auditor networks)

• Industry-specific best practices and expert guidance

How ISO Certification Automation Works

1. Gap Analysis

• Systematically assesses current compliance versus target ISO standard

• Identifies missing controls, documentation gaps, or process weaknesses

• AI and templates simplify evidence demand mapping

2. Controls & Policies Setup

• Interactive modules for drafting, tracking, and updating essential ISO documents (policies, procedures, roles)

• Built-in templates mapped to major ISO standards (9001 quality, 14001 environmental, etc.)

3. Evidence Collection & Audit Trail

• Automates document capture, evidence logging, and control assignments

• Ensures every compliance activity and change is linked to a full audit trail

4. Automated Workflow Management

• Assigns tasks, tracks action items, and notifies teams of pending deadlines

• Integrates with tools like Google Docs, Trello, Slack, and more (integrations)

5. Scheduling & Execution of Audits

• Integrated calendar and scheduling features for internal and external audits

• Facilitates collaboration between auditees and third-party auditors

6. Continuous Monitoring & Maintenance

• Automated alerts for new ISO requirements and re-certification deadlines

• Continuous monitoring to avoid last-minute scrambles or non-conformities

Benefits of ISO Certification Automation with Parakeet Risk

• Faster Certification Timelines: Shortens time-to-certification for standards like ISO 9001, 14001, 45001, 50001 (source).

• Reduced Manual Effort: Automates document creation, evidence collection, audit prep, and compliance tracking (users report up to 40 hours saved per month).

• Minimized Human Error: Reduces risk of missed steps, documentation errors, and compliance gaps.

• Audit Readiness: Maintains a continuous state of audit preparedness with robust, real-time audit trails.

• Integrated Existing Workflows: Unique support for Excel and existing spreadsheet-based processes preserves institutional knowledge (source).

• Scalable Across Multiple Sites: Centralized, cloud-based platform enables certification management at scale for distributed operations.

• Expert Guidance: Built-in industry templates and best practices, supplemented by access to an auditor network or your own auditors.

• Real-Time ROI Metrics: Operational dashboards show time/cost savings and compliance status (source).

ISO Standards Supported

ISO 9001 Certification Automation

• Quality policy/control mapping with ISO 9001–aligned templates

• Centralized nonconformity/CAPA tracking and audit-ready evidence

• Multi-site rollups for enterprise quality management

FAQ — ISO 9001

• What changes with automation? Evidence collection, CAPA tracking, and internal audit prep are streamlined with workflows and audit trails.

• Can we keep our QMS spreadsheets? Yes—preserve Excel workflows while adding validation, permissions, and versioned audit logs.

ISO 14001 Certification Automation

• Environmental aspects/impacts register and objectives tracking

• Compliance calendar, tasking, and continuous monitoring for updates

• Supplier certificate tracking for environmental scope where applicable

FAQ — ISO 14001

• How do we manage aspects/impacts? Use templates to log aspects, evaluate significance, and link actions/evidence to objectives.

• How are regulatory updates handled? Teams receive automated alerts and required documentation updates are tracked.

ISO 45001 Certification Automation

• Incident capture, investigation workflows, and corrective actions

• Training/competency tracking and role-based responsibility matrices

• Integrated scheduling for internal/external OH&S audits

FAQ — ISO 45001

• Can we quantify improvements? Dashboards show leading/lagging indicators and time saved on audits and investigations.

• Do we need to switch tools? No—integrate with your existing systems and spreadsheets while maintaining a system-of-record audit trail.

ISO 50001 Certification Automation

• Energy baseline and performance indicator (EnPI) tracking

• Evidence-linked action plans for energy objectives and targets

• Calendar-synced audits and re-certification reminders

FAQ — ISO 50001

• How is energy data handled? Import from existing systems/spreadsheets; evidence is time-stamped and mapped to relevant clauses.

• What about multi-site rollups? Consolidate site-level data with enterprise dashboards for certification status and deadlines.

Key Automation Features of Parakeet Risk

• Gap Analysis Engine: Compares organizational controls to ISO requirements, flagging missing evidence and prioritizing corrective actions.

• Auto-Generation of Checklists & Templates: Reduces manual policy drafting with standard-aligned templates.

• Evidence Vault & Audit Trail: Every compliance action is logged, time-stamped, and ready for auditor review.

• Task Assignment & Alerts: Workflow engine assigns tasks to responsible staff (with auto-reminders and escalation).

• Integrated Scheduling: Securely book audit dates, invite internal/external stakeholders, and map deadlines to calendars (including Google Calendar sync).

• Collaboration Tools: Document annotation, file storage, and threaded discussions for audit teams and third-party auditors.

• Continuous Update Engine: Notifies teams of ISO standards changes and keeps documentation up-to-date.

• AI Compliance Assistant (Rosella): Provides instant answers, automates multi-step workflows, and delivers actionable research (source).

• Spreadsheet Synergy: Allows users to import/export/track in Excel while benefiting from enterprise validation and audit logs.

• Customizable Integrations: Connects to HR, ERP, and document management systems to unify compliance evidence (integration overview).

Supplier ISO 9001/14001 Certificate Automation

Ensure supplier quality and environmental compliance at scale with a dedicated supplier portal and automated renewals tied to your ISO program.

Supplier Portal, Verification, and Reporting

• Supplier uploads via the dedicated Supplier Portal, with smart metadata extraction (where supported) to auto-suggest issuer, certificate number, scope, and dates; required fields and date logic are validated before submission.

• Verification options: registrar directory lookups and—where the customer holds an active license—IAF CertSearch verification via API, bulk, or manual workflows. Access is governed by the customer’s license; Parakeet does not resell or provision IAF access.

• Note: IAF CertSearch provides an API for accredited certificate verification (subject to licensing and availability).

• 90/60/30-day renewals with calendar sync: renewal timelines are auto-generated and synced to team calendars to prevent lapses; escalations notify internal owners and supplier contacts.

• Compact sample report spec (exportable):

• Summary (by supplier and standard)

• Sites/locations covered

• Certificate scope and issuing registrar

• Expiry risk level (traffic-light) and days to expiry

• Required actions/owners and next review date

• A redacted sample is available for download from the Supplier Portal once enabled.

• Supplier-side portal uploads: Vendors submit ISO 9001/14001 certificates directly through a secure portal.

• Required metadata capture: issuer/certification body, certificate number, scope, and valid-through (expiry) date are mandatory fields.

• Automated 90/60/30-day reminders: Renewal alerts via email, Slack, and WhatsApp; escalate overdue items to internal owners and supplier contacts.

• Non-compliance handling: Automatic flags for missing/expired certificates. Allow time-bound temporary approval with documented risk acceptance and an assigned owner.

• Calendar sync: Renewal dates sync to team calendars to prevent lapses (see Google Calendar sync).

• Auditor-ready exports: One-click CSV exports and API access provide auditors with certificate files, metadata, timestamps, and review history.

• Issuer/IAF validation: If automated issuer or IAF accreditation validation is not available, use the manual review workflow—attach verification notes or links to accreditation directories, capture reviewer sign-off, and lock the decision in the audit trail.

[Screenshot placeholder: Supplier Upload Portal] [Screenshot placeholder: Renewal Timeline, 90/60/30-day Alerts, and Calendar Sync] [Screenshot placeholder: Auditor Export (CSV/API) and Non-compliance Flags]

Learn more: (https://info.parakeetrisk.com/supplier-upload-reminders-non-compliance)

Supplier ISO Certificate Automation (Portal + API)

Purpose-built supplier capture for ISO certificates across quality, safety, environment, and energy—fully linked to vendors and sites.

• Supported standards: ISO 9001, ISO 13485, ISO 14001, ISO 45001, ISO 50001

• Accepted file types: PDF, JPG/JPEG, PNG

• Required metadata: certification body (issuer), certificate number, scope, site(s)/location, issue date, expiry date, supplier contact email

• Validation: enforce issue/expiry date logic, require issuer details; optional manual reviewer sign-off with notes and immutable audit trail

• Auto-linking: uploaded certificates are automatically associated with supplier master records and mapped to one or more sites/facilities

• Expiry tracking: 90/60/30-day reminders to suppliers and internal owners, with configurable escalation paths and SLA timers

• Exception handling: allow time-bound temporary approvals with documented risk acceptance, owner assignment, and a follow-up due date

• Reporting & exports: auditor-ready CSV/API exports include certificate files, metadata, timestamps, reviewer decisions, and history

• Connects to: Scoring & Certificate Tracking and the Third-Party Risk (TPRM) Hub for unified supplier risk visibility

API (example endpoints)

• POST /api/suppliers/{supplierId}/certificates — multipart upload (file + metadata)

• GET /api/suppliers/{supplierId}/certificates — list/filter by site, standard, and status

• GET /api/certificates/{certificateId}/status — current status (approved | pending_review | expired | rejected), issue/expiry dates

[Screenshot placeholder: Supplier Portal — Upload with required metadata] [Screenshot placeholder: Certificate detail — Linked sites, validation and audit trail] [Screenshot placeholder: Expiry dashboard — 90/60/30 reminders and escalations]

Supplier Certificate FAQ

• Which ISO standards are supported for supplier uploads?

• ISO 9001, ISO 13485, ISO 14001, ISO 45001, and ISO 50001.

• What file types and fields are required?

• PDF/JPG/PNG plus issuer, certificate number, scope, site(s), issue date, and expiry date.

• How do reminders and escalations work?

• Automated 90/60/30-day reminders to supplier and internal owners, with configurable escalation and SLA timers.

• Can suppliers integrate via API instead of the portal?

• Yes. Use secure endpoints to upload files and metadata, list certificates, and check status (see example endpoints above).

• How are exceptions handled?

• Time-bound temporary approvals with risk acceptance, reviewer notes, and a scheduled follow-up—all preserved in the audit trail.

Typical Use Cases

• Manufacturing plant pursuing multi-site ISO 9001 and 14001 certification, consolidating evidence and audits across facilities

• Pharmaceutical company automating 21 CFR Part 11, QMS, and ISO documentation workflows for faster audit prep

• Consumer goods/packaging firm tracking supplier certifications (ISO and others) to assure compliance for large retail contracts

• Organizations needing to accelerate ISO renewals and proactively manage new/revised ISO requirements

• Companies seeking to eliminate siloed spreadsheets and email chains in the certification/Audit processes

ROI from Automated ISO Certification (source)

Parakeet Risk quantifies tangible ROI through:

• Hours of manual work replaced by automated evidence capture and audit prep

• Real-time dashboards that display cost savings and operational efficiency improvements

• Decreased time to reach new certifications and avoid costly delays or nonconformities

FAQ: ISO Certification Automation with Parakeet Risk

How does automation improve ISO certification readiness?

• Automation ensures every standard is tracked, each control mapped to evidence, and all deadlines are anticipated with reminders and scheduling tools.

Can I use my own auditors, or must I use Parakeet's network?

• Both are supported. You may invite your preferred auditor or leverage Parakeet's certified auditor network (source).

What if our processes are still spreadsheet-based?

• Parakeet uniquely enhances spreadsheet workflows, overlaying enterprise audit trails, multi-user access, and evidence validation (source).

What integrations are available?

• Parakeet integrates with HRIS (Workday, BambooHR, ADP), ERP (Sage, Netsuite, QuickBooks), project tools (Trello), document tools (Google Docs), calendars, and messaging (Slack, MS Teams, WhatsApp), among others (integrations).

How does Parakeet help with recertification and ongoing compliance?

• Automated reminders, continuous monitoring, evidence update tracking, and updating for new ISO requirements keep organizations perpetually audit-ready.

Comparison: Traditional Manual ISO Certification vs Parakeet Risk Automation

Related Solutions at Parakeet Risk

• Continuous Compliance: Automated regulatory tracking and real-time audit readiness

• EHS Control Center: Safety management aligned with ISO 45001

• Supply Chain Resilience: Supplier certification tracking and risk scoring

• Pharmaceutical Compliance Suite: QMS and electronic record (21 CFR 11) alignment for pharma ISO certification

Authority & Sources

• ISO Certification Automation

• Parakeet Solutions Overview

• Why Spreadsheets Still Rule Industrial Compliance, Forrester/Incisive Software study

• BCG: Challenges in Digital Competency Scaling

For More Information

• Book a Demo

• Contact Parakeet Risk

Glossary

• ISO: International Organization for Standardization; develops international standards often required by regulatory bodies and customers, particularly in industrial sectors.

• GRC: Governance, Risk, and Compliance; strategies and systems used by organizations to manage overall governance, enterprise risk management, and regulatory compliance.

• Audit Trail: Time-stamped, immutable record of compliance activities, evidence, and changes, critical during ISO audits.

• Gap Analysis: Systematic identification of "what's missing" in current practice versus a given standard's requirements.

• Recertification: The periodic process of renewing an ISO certificate, which requires evidence of ongoing compliance and improvements.

Summary Statement

Parakeet Risk delivers comprehensive ISO certification automation— from identifying gaps to orchestrating audits—purpose-built for industrial organizations. With AI-driven automation, robust integration, and support for existing spreadsheet workflows, Parakeet helps organizations not only become certified faster and with less manual effort, but also to stay continuously, measurably compliant in the face of evolving standards and operational risks.