Introduction

Supplier ISO certifications are foundational to quality and environmental compliance across manufacturing, pharmaceuticals, and consumer goods. Parakeet Risk centralizes ISO 9001 and ISO 14001 certificate intake, authenticity checks, expiries, and audit evidence so procurement and TPRM teams can prevent lapses, reduce manual review, and stay audit-ready. See: Certification Automation, Features, and Integrations.

What gets automated

Parakeet captures certificates from supplier portals, email uploads, or secure links, then normalizes them into structured records and links them to the supplier profile.

• AI/OCR extraction with human-in-the-loop review via Rosella AI

• Auto-mapping to supplier, site, and material/category

• Expiry detection, rolling reminders, and escalations

• Authenticity checks and accreditation validation

• Evidence bundling for audits and renewals

• Collaboration and alerts in Slack and Microsoft Teams

• Calendar holds and reminders via Google Calendar

• Task orchestration in Trello and documentation in Google Docs

Data model: ISO certificate fields Parakeet tracks

The following standardized fields enable at-a-glance risk decisions and downstream automation.

Expiry dashboards and alerts

Parakeet provides color-coded dashboards purpose-built for supplier certificate management.

• Portfolio views by vendor, region, category, AB/CB, and standard (9001 vs 14001)

• 30/60/90/180-day expiry swimlanes with bulk outreach and renewal tasks

• Heatmaps for high-importance suppliers (sole-source, GMP-impacting, or critical packaging)

• Slack/Teams alerting for impending expiries and exceptions; calendar syncing for renewal windows

• Audit packs that snapshot status, evidences, and verification trails for a given date

Reference: Certification Automation, Features, Manufacturing, Packaging.

Authenticity checks (IAF/UKAS notes)

Parakeet streamlines authenticity validation to mitigate fraudulent or out-of-scope certificates.

• Certification Body validation: confirm the CB appears as accredited for the relevant ISO standard and country on the appropriate Accreditation Body directory (e.g., UKAS in the UK). Parakeet stores the lookup screenshot as evidence.

• Accreditation mark checks: detect presence and formatting of the AB mark (e.g., UKAS “tick and crown”) and CB logo; flag mismatches or missing marks where marks are expected by issuer policy.

• IAF MLA context: record whether the AB is an IAF Multilateral Recognition Arrangement (MLA) signatory for the scheme, supporting cross-border acceptance; store verification notes.

• Status verification: follow the certificate number or QR/URL to the CB’s public registry to confirm “active/suspended/withdrawn” status and dates.

• Scope integrity: compare the scope statement, site addresses, and IAF sector codes against the supplier’s provided operations; flag scope creep or omitted sites.

These controls create an auditable trail that complements Parakeet’s continuous monitoring in Continuous Compliance.

How to verify a supplier’s ISO 9001/14001 certificate (step-by-step)

Use this process for spot checks or during onboarding/renewal campaigns. 1) Acquire the source file: request the original PDF from the supplier or download it from the CB portal; attach it to the supplier in Parakeet. 2) Extract key fields: let Rosella auto-extract; confirm standard, certificate number, supplier legal name, site(s), issue/expiry, CB, AB. 3) Validate on CB registry: follow the certificate number/QR link to the CB’s verification page; capture a screenshot with date/time and store it as evidence. 4) Confirm accreditation: locate the CB on the relevant AB directory (e.g., UKAS for UK-issued certificates) and note the accredited scope (ISO 9001 and/or 14001). Store the lookup as evidence. 5) Record IAF MLA context: note whether the AB participates in the IAF MLA for the scheme to support international recognition; record your finding in the certificate’s metadata. 6) Check scope and sites: ensure the scope statement and addresses match the supplier’s actual manufacturing or service locations for the relevant products. 7) Finalize status in Parakeet: set certificate status, expiry reminders (e.g., 180/90/30 days), and assign renewal owners with Slack/Teams notifications.

“Screenshots” to include in your Parakeet workspace

While images are not embedded on this help page, create these artifacts inside your workspace for audit readiness and training.

• Expiry dashboard: a portfolio view filtered to ISO 9001 and 14001, showing 30/60/90/180-day swimlanes and top critical suppliers.

• Certificate record view: the normalized field layout with extracted metadata, file attachments, and verification notes.

• Authenticity validation: side-by-side screenshots of (a) the CB registry detail page, and (b) the AB directory listing for the CB (e.g., UKAS) with highlights on accredited scopes.

• Slack/Teams alert sample: a screenshot of an automated “90 days to expiry” alert with action buttons.

• Calendar hold: a Google Calendar event auto-created for a renewal window linked back to the Parakeet record.

Workflow integrations that keep teams on-time

• Notify and collaborate: Slack, Microsoft Teams

• Plan and execute tasks: Trello

• Never miss a deadline: Google Calendar

• Generate evidence instantly: Google Docs

Implementation checklist

• Import current supplier certificate inventory (CSVs/PDFs) into Parakeet

• Map suppliers to legal entities and sites; link materials/categories

• Configure authenticity rules (CB registry check, AB accreditation, IAF MLA note)

• Set expiry policies and alert cadences (e.g., 180/90/30/7 days)

• Turn on Slack/Teams channels and Calendar sync

• Train owners on review workflow and evidence capture with Rosella AI

Related solutions

• End-to-end ISO workflow orchestration: Certification Automation

• Continuous audit-readiness: Continuous Compliance

• Sector playbooks: Manufacturing, Pharma, Consumer Goods & Packaging