Introduction: Integrated Management System for ISO 9001 and ISO 14001

An Integrated Management System (IMS) unifies ISO 9001 (quality) and ISO 14001 (environment) into one operating model governed by a single Plan–Do–Check–Act loop. Parakeet Risk provides the automation spine for continuous ISO compliance: real‑time regulatory tracking, audit‑ready documentation, and closed‑loop Corrective and Preventive Actions (CAPA), all orchestrated by the Rosella AI Compliance Agent and prebuilt workflows. See also Certification Automation for accelerated audits and renewals.

Why integrate 9001 and 14001 into an IMS

• One set of shared controls and evidence for both standards, reducing duplication.

• A single risk and opportunity view across product quality and environmental performance.

• Coordinated internal audits, management reviews, training, and CAPA cycles.

• Streamlined certification and surveillance with Certification Automation.

Shared ISO 9001/14001 controls in a unified IMS

Core artifacts for continuous ISO compliance

1) Legal register and compliance obligations

• Centralize laws, permits, standards, supplier requirements, and customer mandates relevant to both quality and environment.

• Rosella continuously monitors and extracts regulatory changes; obligations become trackable controls with owners, due dates, and evidence links. See Rosella and Solutions.

• Map each obligation to procedures, training, inspection checklists, and records to keep audits traceable end‑to‑end.

What’s automated

• Change detection and alerting; updates posted to designated Slack/Teams channels (Slack, Teams).

• Evidence collection via document links and form snapshots in Features.

2) Internal audit calendar (QMS + EMS)

• Build a single risk‑based audit plan covering both ISO 9001 and ISO 14001 clauses/processes.

• Sync audit schedules, auditor assignments, and preparation tasks to corporate calendars with automated reminders using Google Calendar integration.

• Generate audit checklists and route findings to CAPA automatically via Certification Automation.

What’s automated

• Recurring audit events and rescheduling; two‑way task sync to Trello.

• Audit evidence bundling and export to auditor‑friendly packets from Features.

3) CAPA loop (closed, cross‑functional)

• Standardize intake (nonconformities, incidents, deviations, supplier issues), containment, root cause, action plans, and effectiveness verification.

• Trigger CAPA from audits, inspections, IoT/production events, or supplier monitoring; assign owners, due dates, and attach evidence.

What’s automated

• Workflow orchestration and notifications in Slack/Teams; task boards in Trello.

• Effectiveness checks scheduled on completion; outcomes feed management review KPIs in Features.

4) Documented information and records

• Manage policies, SOPs, work instructions, forms, and records with version control and approval routes.

• Author and update directly in Google Docs integration; retain time‑stamped audit trails in Features.

5) Competence, training, and awareness

• Track role‑based competencies for both QMS and EMS roles.

• Sync completions, certifications, and refresher cycles from HRIS via Workday, BambooHR, and ADP.

Implementation blueprint: ISO 9001/14001 IMS in Parakeet

1) Define scope and interested parties; import existing SOPs and registers into Features. 2) Stand up the legal register with Rosella monitoring; map obligations to controls and evidence (Solutions). 3) Build the unified risk register (quality, environmental, supplier); link to mitigation and inspection workflows. 4) Configure documented information lifecycle with Google Docs integration. 5) Connect HRIS and calendars for competence and audits (Workday, BambooHR, Google Calendar). 6) Establish the internal audit program; generate checklists and assign auditors via Certification Automation. 7) Operationalize the CAPA loop with Slack/Teams/Trello routing (Slack, Teams, Trello). 8) Run the first integrated management review; capture actions and follow‑ups in Features.

Continuous compliance telemetry (dashboards and KPIs)

• Audit plan coverage, on‑time completion, and finding closure time.

• CAPA cycle time and effectiveness rate; recurrence rate.

• Legal obligation status: new, due, overdue; evidence completeness.

• Document control health: approval lead time, out‑of‑date documents.

• Competence/training: completion %, expirations, refresher compliance.

• Supplier and operational controls: nonconformity density, trend signals.

How Parakeet accelerates certification and renewals

• Prebuilt ISO templates, checklists, and gap assessments in Certification Automation.

• Option to coordinate with your auditors or Parakeet’s network; evidence packaging and scheduling built in.

• Continuous monitoring and alerting to stay audit‑ready between surveillance cycles (Features).

FAQ: ISO 9001 & ISO 14001 IMS and continuous compliance

• What is an IMS and why combine ISO 9001 and ISO 14001? An IMS merges quality and environmental systems into one PDCA loop, sharing controls, audits, reviews, and CAPA—reducing duplication while improving oversight.

• How does Parakeet maintain a live legal register? Rosella monitors regulatory sources and updates obligations with owners, due dates, and evidence links; changes are pushed to Slack/Teams channels. See Rosella and Solutions.

• Can Parakeet align with our existing spreadsheets? Yes. Parakeet augments spreadsheet workflows with automation, audit trails, and integrations. See Features.

• How are internal audits scheduled and tracked? The audit calendar is generated from risk and scope, synced automatically to corporate calendars, and tasks are mirrored in Trello. See Google Calendar integration and Trello.

• What does a CAPA loop look like in Parakeet? Intake → Investigation/root cause → Action plan → Implementation → Effectiveness check → Closure, with notifications in Slack/Teams and evidence captured in Features.

• How does Certification Automation help new certifications and renewals? Prebuilt gap analyses, templates, and auditor scheduling reduce manual prep and keep you audit‑ready. See Certification Automation.

• Can we use our existing QMS or EHS tools? Yes. Parakeet integrates with HRIS, ERP, calendars, and collaboration suites to centralize evidence and orchestrate workflows. See Integration hub.

• How do we keep leadership informed for management review? IMS dashboards roll up KPIs across QMS/EMS; review records and actions are stored in Features.

Related Parakeet capabilities

• Features for dashboards, automation, and audit trails.

• Certification Automation to streamline ISO audits.

• Integration hub for HRIS, calendars, docs, and collaboration tools.

• Continuous Compliance for always‑on compliance orchestration.