Real‑time incident management, TRIR/DART, and OSHA 300/301/300A exports. Generate logs with e‑signature, sync hours, and stay audit‑ready. Explore the EHS Control Center → EHS Safety. Updated: Nov 2025.

EHS Incident Management Software with Real‑Time Safety Analytics: OSHA 300/301/300A, TRIR/DART

Turn incident data into action with real‑time safety analytics. Auto‑calculate TRIR/DART from hours, generate OSHA 300/301/300A with e‑signature, and prioritize PSIF/SIF prevention.

Preview screenshots (what you’ll see)

• TRIR/DART trend dashboard with rolling 3–6 month benchmarks

• OSHA 300A summary and e‑signature workflow with posting status

• PSIF/SIF heatmap by task/line/shift for targeted prevention

• Mobile/kiosk offline intake with auto‑sync

PSIF/SIF prevention checklist (quick use during investigations)

• [ ] Identify high‑energy hazards (electrical, mechanical, pressure, height, line break)

• [ ] Confirm critical controls in place and effective (LOTO, permits, gas tests, guarding)

• [ ] Verify barriers worked as designed; document any bypass or impairment

• [ ] Capture photos/measurements (e.g., tryout/verify, gas readings, torque, interlock tests)

• [ ] Assess credible worst‑case outcome and classify PSIF potential

• [ ] Launch CAPA for weak controls; assign owner, due date, and effectiveness check

• [ ] Trend by task/permit/contractor to target engineering or administrative controls

Updated: November 2025

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EHS Incident Management Software: TRIR/DART, OSHA 300/301/300A, PSIF/SIF, Mobile/Offline

• TRIR/DART auto-calculated from hours and case classifications

• OSHA 300/301/300A logs with 300A e-signature and posting workflows

• PSIF/SIF analytics for prevention-focused leadership

• Mobile and offline intake, including kiosk mode for shared stations

• Root Cause (RCA) and CAPA automation with Slack/Teams and Trello

• Control of Work (PTW) orchestration: permits, isolations, gas tests, and audit trails

Offline capture - Record incidents without connectivity; Parakeet queues and syncs once online. Use kiosk mode for shared terminals and route critical alerts via Slack/Teams or WhatsApp.

How to generate an OSHA 300A (quick start)

1) Create establishments and sync hours from HRIS (Workday, ADP, BambooHR). 2) Intake incidents (mobile/kiosk), flag privacy cases, and classify outcomes. 3) Maintain OSHA 301-equivalent details during investigation. 4) Filter by site/year to generate the OSHA 300 log and the 300A; add e-signature. 5) Schedule posting and reminders for Feb 1–Apr 30 and lock records for audits.

See the detailed 300A HowTo below for step-by-step schema and options.

Root Cause (RCA) and CAPA automation

• Standardize investigations: capture causal factors, controls, and PSIF triggers in structured fields to support learning teams and prevention analytics.

• Launch CAPA directly from incidents or audit findings with owners, due dates, and verification/effectiveness checks.

• Keep operations in sync: two-way task updates with Trello; approvals and status in Slack or Microsoft Teams for full visibility.

• Preserve evidence: attach procedures, photos, test results, and link supporting docs (e.g., Google Docs) for audit-ready trails.> Safety KPI Dashboards: TRIR/DART, PSIF/SIF analytics, and OSHA 300/300A

  • TRIR = (recordable cases × 200,000) ÷ total hours; DART = (DART cases × 200,000) ÷ total hours
  • Live trends, heatmaps, and site‑level OSHA 300/300A summaries keep leaders audit‑ready and prevention‑focused.
  • Explore these dashboards in Parakeet’s EHS Control Center (see EHS Safety).

EHS Incident Management

Unify incident intake, investigation, corrective actions, and OSHA 300/301/300A recordkeeping—complete with TRIR/DART calculations and PSIF/SIF analytics purpose‑built for industrial operations.

Quick reference: PSIF/SIF barrier verification examples

Use these examples to strengthen prevention and verification during learning team reviews and investigations:

• Energy isolation (LOTO): verify zero energy with tryout/verify steps and photos; confirm device-specific procedures and isolation points.

• Line break: confirm depressurization, purge/flush, blinds or spades installed, and leak test results before removing fittings.

• Confined space: pre‑entry gas test (O2, LEL, toxics) trends logged; verify attendant assigned, rescue plan practiced, and permit posted with times.

• Working at height: inspect anchor points and SRLs; verify guardrails or PFAS setup and rescue means; document ladder/MEWP checks.

• Machine guarding: validate interlocks and light curtains function; record bypass approvals and temporary guards with time limits.

• Mobile equipment: confirm exclusion zones, spotters, and traffic management plans; record visibility aids and proximity alarms tests.

TRIR/DART formulas (for reference)

• TRIR = (Total OSHA‑recordable cases × 200,000) ÷ Total hours worked

• DART = (Days Away, Restricted, or Transferred cases × 200,000) ÷ Total hours worked Note: 200,000 hours approximates 100 FTEs working 40 hours/week for 50 weeks.

Industrial incident management built for action

Updated: November 2025

OSHA at a glance

• One‑click OSHA 300, 301, and 300A generation with e‑signature and posting workflows

• TRIR = (recordable cases × 200,000) ÷ total hours; DART = (DART cases × 200,000) ÷ total hours

• Privacy cases auto‑masked on logs; immutable history for audits

• Electronic reminders for the February 1–April 30 300A posting window

Mobile and offline intake

• Capture incidents from any device, even with spotty connectivity. Use kiosk mode for shared stations and push critical alerts in Slack/Teams or WhatsApp for field teams.

Live gallery (what you’ll see in Parakeet)

• TRIR/DART trend dashboard with rolling 3–6 month benchmarks

• PSIF/SIF heatmaps by task, line, and shift for targeted prevention

• Site‑specific OSHA 300 log view with privacy filters enabled

• 300A summary preview with signer, date, and posting status

• CAPA timeliness chart synced with Trello for accountability

Explore more

• Consumer Goods & Packaging compliance and traceability: Packaging

• Continuous regulatory alerts and audit‑readiness: Compliance Continuity

Last updated: October 2025

Parakeet Risk unifies incident intake, investigation, corrective actions, and OSHA recordkeeping into one EHS Control Center purpose‑built for plants, labs, and field operations. Use automation to capture every event (injuries, near misses, environmental spills, contractor incidents), generate audit‑ready trails, and route approvals across your existing tools.

• Explore the EHS Control Center (see Parakeet EHS Safety for details)

• Automate corrective actions and CAPA evidence (see Features and Pharmaceutical Compliance [CAPA/QMS] information)

• Orchestrate work permits and approvals via your chat/project stack, including Slack, Microsoft Teams, and Trello

What this category page covers

• Definitions and formulas for TRIR, DART, SIF/PSIF (metric guardians for industrial safety)

• A practical OSHA 300/301/300A log how‑to inside Parakeet

• Control of Work (Permit‑to‑Work, PTW) patterns you can automate today

• How Parakeet connects CAPA, investigations, and prevention across your stack

Metrics that matter: TRIR, DART, and PSIF/SIF

The following reference table standardizes terminology and calculations used across Parakeet dashboards and reports.

Metric	What it tracks	Formula / Definition	Typical data sources
TRIR (Total Recordable Incident Rate)	OSHA‑recordable injuries/illnesses normalized by exposure	(Total OSHA‑recordable cases × 200,000) ÷ Total hours worked	Incident records, timekeeping/HRIS hours
DART Rate (Days Away, Restricted, or Transferred)	Severity proxy for recordables that caused lost/restricted work	(DART cases × 200,000) ÷ Total hours worked	Incident records with case classification, HRIS hours
SIF (Serious Injury or Fatality)	Incidents that resulted in life‑altering injuries or fatalities	Case outcome classification in investigation	Investigation reports, medical determinations
PSIF (Potential SIF)	Near misses or lower‑harm events that could reasonably have resulted in a SIF under different circumstances	Event potential rating (documented in intake and investigation)	Near‑miss reports, hazard IDs, safety observations

Notes

• 200,000 represents 100 employees working 40 hours/week for 50 weeks.

• Parakeet captures TRIR/DART automatically when you classify a case and enter hours; PSIF/SIF tags can be added during triage or investigation for learning teams and prevention analytics.

Continuous Risk Scoring: EHS Safety Score (with PSIF/SIF weighting)

Parakeet provides a continuous EHS Safety Score (0–100) that updates as new incidents, hours, permits, and CAPA data arrive—so leaders can act before harm occurs. The score emphasizes PSIF/SIF potential and outcomes while accounting for recordable trends and operational discipline.

How the score works

• Scoring cadence: recalculated automatically as data syncs from HRIS (hours), incident intake, PTW, and CAPA systems.

• Normalization: each signal is converted to a 0–100 sub‑score (higher is safer) using rolling 3–6 month trends, size‑normalized rates (per 200,000 hours), and target benchmarks.

• Weighting: default weights reflect high‑energy hazard prevention; you can tailor them to your risk profile.

Signal	How it’s measured (sub‑score logic)	Default weight	Typical data source
PSIF rate	Lower PSIFs per 200,000 hours = higher score; trend improvement boosts score	25%	Near‑miss/hazard IDs, investigations
SIF cases	Fewer SIFs and downward trend = higher score; any SIF triggers strong penalty	20%	Investigations, medical determinations
TRIR trend	Downward 3–6 month trend vs. baseline = higher score	15%	Incident records, HRIS hours (ADP, BambooHR, Workday)
DART severity	Fewer DART cases and days = higher score	10%	Incident classification, HRIS hours
PTW compliance	% of high‑risk jobs with permits, isolations, and gas tests completed on time	10%	PTW workflows (Slack/Teams approvals, Trello tasks)
CAPA timeliness	% CAPA closed on or before due date with effective verification	10%	CAPA module, Trello sync
Training/certs	% role‑based training and critical certs in good standing	5%	HRIS/LMS (Workday, BambooHR)
Safety participation	Observation/inspection submissions per 100 FTE; higher and trending up = higher score	5%	Safety observations, inspections

Example thresholds

• 85–100: Low risk (green) — maintain controls; focus on systemic improvements.

• 70–84: Moderate risk (amber) — prioritize PSIF‑linked hazards and overdue CAPA.

• <70: High risk (red) — launch learning team review; escalate engineering/administrative controls.

Turn it on in Parakeet

• Map your sites and hours; enable PSIF/SIF fields in intake and investigation.

• Connect PTW approvals in Slack or Microsoft Teams and sync CAPA to Trello.

• Set targets per site/line; Rosella flags score drops and suggests top corrective actions.

Download the calculator

• Request the EHS Safety Score calculator (CSV/XLSX) to test weights, thresholds, and sample data before going live. Your Parakeet team will provide the file on request.

OSHA recordkeeping: 300, 301, and 300A—how‑to in Parakeet

This section provides a practical, step‑by‑step approach to maintain OSHA logs while reducing manual effort. Always validate applicability, counting rules, and privacy cases with your safety/legal team.

1) Establish sites and calendars

• Create each establishment (location) in Parakeet; set its reporting calendar and legal entity owner.

• Connect hours worked via Workday, ADP, or BambooHR to keep denominator hours current.

2) Intake every event once

• Use mobile or kiosk intake to capture date, location, employee or contractor status, injury type, body part, treatment, and days away/restriction.

• Flag privacy‑concern cases when applicable; Parakeet masks those on logs while retaining an audit trail.

3) Classify the case for automatic metrics

• Select OSHA‑recordable vs. first aid; if recordable, choose case outcome (death, days away, restricted/transfer, other recordable).

• Enter days‑away and restricted/transfer days; Parakeet updates DART automatically.

4) Maintain the OSHA 301 equivalent

• Parakeet’s incident record holds 301‑equivalent data fields you complete during intake and investigation.

5) Generate OSHA 300 and annual 300A summary

• Filter by establishment and year; Parakeet produces the 300 log view and a 300A summary view for leadership signature and posting.

• Schedule reminders with Google Calendar to meet the February 1–April 30 posting window for the prior calendar year.

6) Keep everything audit‑ready

• Lock final 300/300A views with role‑based access; preserve edits in the immutable history.

• Store supporting evidence (photos, medical notes, interviews) via Google Docs linkage for a complete file.

PSIF/SIF prevention with learning teams

• Treat PSIFs as leading indicators: prioritize corrective actions for hazards with credible SIF potential, not only events with high realized harm.

• Involve cross‑functional learning teams to examine context (work conditions, controls, supervision, contractor interfaces) and to identify weak signals.

• Use trend views (by task, permit type, line, shift, contractor) to target engineering or administrative controls.

Control of Work (Permit‑to‑Work, PTW)

A Control of Work system governs high‑risk tasks through permits, isolations, and authorizations. Typical permits include Hot Work, Confined Space Entry, Line Break, Electrical, Working at Height, and Excavation.

How Parakeet supports PTW orchestration

• Permit intake and routing: trigger Trello cards for each permit request with assignees and due dates.

• Approvals and alerts: push authorization requests and status updates into Slack or Microsoft Teams; critical alerts can reach field teams via WhatsApp.

• Evidence and closure: attach LOTO photos, gas tests, and isolations; on closure, auto‑launch a post‑job review if any PSIF triggers were observed.

Automated CAPA and investigation workflows

• Trigger CAPA from any incident, audit finding, or safety observation. Parakeet creates tasks, owners, due dates, and verification steps.

• Maintain objective evidence: link procedures, photos, and test results; track effectiveness checks. See Features and Pharma (QMS/CAPA) information.

• Two‑way sync with project tools so remediation stays visible in operations (such as with Trello).

Architecture and integrations for EHS data flow

Parakeet centralizes safety data and automates cross‑system updates so your logs, metrics, and CAPA stay synchronized.

• HRIS and hours: ADP, BambooHR, Workday

• Messaging and on‑the‑go alerts: Slack, Microsoft Teams, WhatsApp

• Docs and scheduling: Google Docs, Google Calendar

• ERP/Finance context: NetSuite, QuickBooks, Sage

Implementation checklist

• Define establishments and data ownership (EHS vs. Ops). Configure roles and privacy case handling.

• Connect HRIS hours; import historical incidents for baseline TRIR/DART.

• Tailor forms for PSIF triggers and permit types. Align classification with your policy.

• Map CAPA categories to QMS language; set verification and effectiveness gates.

• Pilot in a single site for one quarter; validate metrics; then scale.

FAQ

Q1. What is the difference between a recordable and a first‑aid case? A recordable case meets OSHA recordkeeping criteria (treatment beyond first aid, days away, restricted work/transfer, loss of consciousness, or a significant diagnosis). First‑aid cases do not meet those criteria and are not included in TRIR/DART.

Q2. How does Parakeet help with OSHA 300/301/300A? Parakeet maintains 301‑equivalent incident details, compiles site‑specific 300 logs, and produces 300A summaries with signature workflow and posting reminders.

Q3. How are TRIR and DART calculated in the platform? When you classify an incident and maintain hours worked, Parakeet calculates TRIR/DART automatically using standard 200,000‑hour normalization.

Q4. What is a PSIF and why track it? A PSIF is a Potential Serious Injury or Fatality. Tracking PSIFs surfaces weak signals and high‑energy hazards so you can prioritize preventive controls before harm occurs.

Q5. Can Parakeet manage Control of Work permits? Yes. Use configurable forms for permit requests, route approvals in Slack/Teams, and synchronize tasks in Trello. Attach isolations, tests, and closure evidence for audit trails.

Q6. Can CAPA be automated across EHS and QMS? Yes. Parakeet creates CAPA tasks from incidents or audits, tracks verification/effectiveness, and links evidence; it aligns with QMS processes highlighted on the Pharma page.

Schema (Software

Application + FAQ microdata)

Expand schema

Parakeet Risk – EHS Control Center Incident management software for TRIR/DART tracking, OSHA 300/301/300A recordkeeping, PSIF/SIF analytics, Control of Work permits, and automated CAPA.

Parakeet Risk

How are TRIR and DART calculated?

TRIR = (recordables × 200,000) ÷ hours; DART = (DART cases × 200,000) ÷ hours.

What is a PSIF?

A Potential Serious Injury or Fatality event with credible potential for life‑altering harm under slightly different circumstances.

Can Parakeet generate OSHA 300/300A?

Yes. Parakeet compiles site logs and annual summaries with signature and posting workflows.

Does Parakeet support Control of Work?

Yes—configurable permits, routed approvals, and evidence capture integrated with Slack/Teams and Trello.

Related Parakeet resources

• EHS Control Center: Parakeet EHS Safety

• Continuous Compliance for incident orchestration: Compliance Continuity

• ROI tracking for safety programs: ROI

• Manufacturing solutions: Manufacturing

• Integrations directory: Integrations

• Rosella AI Agent for research and audits: Rosella