OSHA 300/300A/301 Incident Management and Permit-to-Work (TRIR/DART, PSIF)Industrial incident management software for plants and labs

Parakeet Risk is industrial incident management software that combines OSHA 300/300A/301 export, a built-in TRIR/DART calculator, PSIF analytics, and permit‑to‑work software (hot work, confined space, LOTO). Generate OSHA summaries in minutes, link incidents to RCA/CAPA, and verify critical controls before work starts. Looking for a broader safety hub? Explore the EHS Control Center.

• Explore EHS hub → https://www.parakeetrisk.com/ehs-safety

• OSHA 300/300A/301 export guide → Jump to OSHA recordkeeping

Generate OSHA 300A Now

• One-click OSHA 300A (PDF/CSV) from validated logs

• Executive certification copy for posting

• ITA‑ready CSV for employer submission

Generate OSHA 300A now →

Industrial incident management FAQ

• What is industrial incident management software? It’s a system that standardizes incident capture, investigation (RCA/CAPA), and OSHA recordkeeping, with dashboards for prevention. Parakeet adds control‑of‑work to verify critical controls before jobs begin.

• How does the TRIR/DART calculator work? Enter total hours worked and classify cases. Parakeet auto‑calculates: TRIR = (Recordables × 200,000) ÷ Hours; DART = (DART cases × 200,000) ÷ Hours, with rollups by site and enterprise.

• Can I export OSHA Forms 300/300A/301? Yes. Export equivalent OSHA 300, 300A, and 301 as PDF/CSV and generate an executive certification copy. Parakeet also prepares ITA‑ready CSV for employer submission.

• Is this also permit‑to‑work software? Yes. Digitize hot work, confined space, LOTO/energy isolation, and more with roles, isolations, gas tests, handovers, and close‑out—linked to incidents and PSIF precursors. Parakeet Risk automates OSHA Forms 300, 300A, and 301, auto-calculates TRIR/DART, prioritizes PSIF precursors, and digitizes Permit-to-Work (hot work, confined space, LOTO) so industrial EHS teams move from reporting to prevention. Jump to OSHA recordkeeping or see the step-by-step export guide.

Incident Management & Real‑Time Dashboards (OSHA 300/300A/301)

Incident Management Software for Industrial EHS

Purpose‑built incident management software that automates OSHA 300/300A/301, calculates TRIR/DART, and prioritizes PSIF precursors—so you can move from reporting to prevention.

• Generate OSHA 300A now → Jump to OSHA recordkeeping

• Watch 60‑second demo → Incident → RCA → CAPA → OSHA export

• Talk to an expert → Contact us

Permit‑to‑Work Software (Control of Work)

Digitize hot work, confined space, LOTO/energy isolation, and more with clear roles, isolations, gas testing, and shift handovers. Link permits to incidents and PSIF precursors to verify critical control effectiveness before work starts.

• Start a hot work or confined space permit → Request a demo

• View the permit matrix → Control of Work permit matrix

• Reduce PSIF exposure → Tag precursors, enforce required controls, and trend effectiveness over time.

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Generate OSHA 300A now →

Quick start: downloads and 60‑second demo

Get hands-on with OSHA exports and see the flow in under a minute.

• Download sample 300A (redacted PDF) →

• Download sample ITA‑ready CSV (redacted) →

• Watch 60‑second walkthrough (Incident → RCA → CAPA → OSHA export) →

• See mobile/offline capture clip (15 seconds) →

Notes: Samples are anonymized/redacted and for demonstration only. Employers remain responsible for final certification, posting, retention, and ITA submission. Key deadlines (non‑legal reminders):

• Post OSHA 300A: February 1–April 30 (for prior year)

• OSHA ITA electronic submission: due March 2 (employer certifies and submits)

Looking for broader safety capabilities? Explore the EHS Control Center.

Flow walkthrough: Incident → RCA → CAPA → OSHA logs

Annotated checkpoints you’ll see in Parakeet (export‑ready at each stage): 1) Incident capture — mobile/desktop form with severity, body part, and restricted/away days fields. • Annotation: Required fields and recordability hints (29 CFR Part 1904). 2) Evidence intake — photos, witness statements, attachments. • Annotation: Timestamped entries and approver trail. 3) Classification — recordable determination, case type, days tracking. • Annotation: TRIR/DART auto‑calculation preview. 4) RCA — 5‑Whys/fishbone template with contributing factors. • Annotation: Link issues/actions to root causes. 5) CAPA — actions with owner, due date, and effectiveness check. • Annotation: 90/60/30 reminders and escalations. 6) Control of Work — related permit (e.g., hot work, confined space, LOTO) linked to the incident. • Annotation: Isolation points, gas tests, issuer/acceptor sign‑off. 7) Review & approve — executive certification copy prepared. • Annotation: Redacted summary view for posting. 8) Export — OSHA 300/300A/301 (PDF/CSV) and auditor packet. • Annotation: Submission‑ready data file for ITA (employer submits).

Control of Work permit matrix (snapshot)

Incident Management at a glance

Last updated: September 30, 2025

• OSHA 300/300A/301 exports

• TRIR/DART dashboards

• Potential SIF (PSIF) analytics

• Permit-to-work/control of work

• Mobile/offline capture

• Auditor-ready exports

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Industrial-grade incident response with control of work

Parakeet Risk unifies incident reporting, investigation, and permit-to-work into one system purpose-built for industrial EHS. The platform standardizes data capture across plants, automates OSHA injury/illness logs, and orchestrates corrective actions with audit trails—so teams can move from reactive reporting to proactive risk reduction.

• OSHA 300/300A/301 automation with equivalent forms and rollups across sites

• Near-miss capture with PSIF/SIF classification and trend analytics

• Root cause analysis (RCA) workflows and CAPA with leading/lagging KPIs

• Permit-to-work/control of work for hot work, confined space, LOTO/energy isolation, line breaking, and more

• Mobile field capture (with offline-ready forms) and real-time alerts

• Auditor-ready exports (PDF/CSV/Google Docs) and evidence binders

• Configurable 90/60/30-day reminders and escalations

• Native integrations for collaboration and scheduling: Slack, Microsoft Teams, WhatsApp, Google Calendar, Google Docs, Trello

Related: Explore the EHS Control Center.

OSHA injury and illness recordkeeping—built in

Parakeet automates OSHA recordkeeping across Form 300 (Log), 300A (Annual Summary), and 301 (Incident Report) with site, division, and enterprise rollups.

• Data model aligned to OSHA 29 CFR Part 1904 (Recording and Reporting Occupational Injuries and Illnesses) and 1904.32 (Annual Summary & posting).

• Posting and submission assistance: track the 300A posting window (February 1–April 30 for the prior year) and prepare data for electronic submission by March 2, with export files ready for the OSHA Injury Tracking Application (ITA). Note: employers remain responsible for certification, posting, and ITA submission.

• Equivalent form generation (PDF/CSV) and executive certification tracking.

Step-by-step: Export OSHA 300 and 300A from Parakeet

Non-legal walkthrough to generate posting and submission-ready outputs: 1) Open OSHA Logs: Incident Management > Reports > OSHA Logs. 2) Pick scope: choose establishment/site and reporting year; optionally filter by business unit. 3) Validate inputs: confirm hours worked for the year and verify each case’s recordability, case type, and days away/restricted/transfer per 29 CFR Part 1904. 4) Review tallies: preview TRIR/DART calculations, case counts, and days totals; resolve any flagged discrepancies. 5) Export 300 (Log): select PDF or CSV for internal review and auditor packets. 6) Export 300A (Annual Summary): select PDF or CSV; generate executive certification copy for posting Feb 1–Apr 30. 7) Prepare ITA data: download CSV export structured for employer certification and electronic submission by March 2. 8) Redact as needed: use “Inspection mode” to automatically remove PII from summaries. 9) Retain records: archive outputs and evidence in the incident packet for retention rules.

Worked PSIF examples (precursor → control)

Use PSIF analytics to prioritize high-severity precursors and verify control effectiveness.

• Work at height without active fall protection • Credible SIF: fall from >6 ft leading to life-altering injury. • Controls applied: full body harness + inspected SRL; guardrails at open edges; spot-checks before job start. • Effectiveness: High (all controls verified); Leading indicator logged: pre-task verification pass rate.

• Line break on chemical transfer without energy isolation • Credible SIF: chemical release with inhalation/eye injury. • Controls applied: LOTO on feed line; drain/vent verification; calibrated gas test pre-entry; eyewash/shower within 10 seconds. • Effectiveness: Medium (procedural gap found and corrected); Leading indicator: LOTO verification checklist completion.

• Mobile equipment and pedestrian interface in warehouse aisle • Credible SIF: struck-by incident with crushing injuries. • Controls applied: visual/audible alarms; designated walkways; speed governor; geofenced slow zones; spotter for blind turns. • Effectiveness: High (engineering + administrative controls in place); Leading indicator: near-miss density and walkway compliance.

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Near‑miss, PSIF/SIF analytics for prevention

Go beyond TRIR with analytics that prioritize severity potential.

• Definitions: Serious Injury and Fatality (SIF) = life‑altering injury or fatality; Potential SIF (PSIF) = near‑miss or condition with credible potential for SIF if circumstances differed.

• PSIF/SIF tagging, precursor and control‑effectiveness fields, and automated severity‑potential scoring.

• Dashboards highlight repeat precursors (e.g., work at height without fall protection, line breaks without isolation) and track mitigations over time.

Root cause analysis (RCA) and CAPA you can prove

Drive corrective and preventive actions to closure with verifiable evidence.

• RCA templates (5‑Whys, fishbone, barrier analysis) with action linkage.

• CAPA plans with owner, due date, and effectiveness checks; KPIs include closure cycle time, overdue rate, recurrence rate, and effectiveness score.

• Evidence capture and audit trails integrate with Google Docs. For regulated environments, Parakeet’s Pharmaceutical Compliance Suite supports QMS alignment and CAPA/change control tracking.

Permit‑to‑work and control of work

Digitize high‑risk work authorization with clear roles, isolations, and handoffs.

• Work types: hot work, confined space entry, LOTO/energy isolation, line breaking, electrical, and working at height.

• Features: permit templates, risk assessment and controls, isolation points, gas test fields, attachments, issuer/acceptor sign‑off, shift handover, and close‑out.

• Two‑way collaboration via Slack and Microsoft Teams keeps operations, maintenance, and EHS aligned.

Mobile and offline field capture

Enable rapid reporting where work happens.

• Mobile‑friendly forms for incidents, near‑misses, hazards, and permits.

• Offline‑ready capture: forms buffer locally and sync when connectivity returns (configurable by workflow).

• Instant notifications to field teams through WhatsApp and supervisors via Slack or Microsoft Teams.

Auditor‑ready exports and evidence binders

Finish investigations once—reuse everywhere.

• One‑click incident packet: OSHA 301, photos, witness statements, RCA, CAPA, and approval logs.

• Export to PDF/CSV or generate formatted reports in Google Docs.

• “Inspection mode” redacts PII automatically in OSHA summaries.

90/60/30 reminders and escalations

Never miss a deadline.

• Configurable reminder cadences (e.g., 90/60/30 days) for audits, CAPA checks, training expirations, permit close‑outs, and OSHA 300A posting and ITA timelines.

• Sync key dates to Google Calendar for team‑wide visibility.

Feature-to-outcome snapshot

Implementation blueprint

• Configure sites, business units, and OSHA establishments; import users/roles via HRIS (e.g., Workday or BambooHR).

• Tailor incident/permit templates and PSIF/SIF rules; map notifications to Slack/Teams/WhatsApp.

• Connect scheduling via Google Calendar; connect reporting via Google Docs.

• Use Rosella AI to draft RCAs, summarize witness notes, and suggest CAPAs from historical patterns.

• Validate workflows with an internal audit; export a mock “auditor packet” to confirm evidence completeness.

FAQs

• Does Parakeet generate OSHA 300/300A/301? Yes. Parakeet produces equivalent forms aligned to 29 CFR Part 1904 and tracks executive certification and posting windows. Employers remain responsible for final certification, posting, retention, and ITA submission.

• Can Parakeet submit to OSHA’s ITA on our behalf? Parakeet prepares validated exports and submission‑ready data. Your organization completes the electronic submission and executive certification per OSHA requirements.

• How does “control of work” map to industry guidance? Parakeet’s permit‑to‑work workflows follow established good practices—clear roles, defined isolations, gas testing where applicable, shift handover, and close‑out—consistent with widely adopted guidance in high‑hazard industries.

• What are PSIF/SIF analytics? SIF = life‑altering injury or fatality. PSIF = credible potential for a SIF if conditions were slightly different. Tracking PSIFs and their precursors helps prioritize controls beyond recordables.

• Do you guarantee incident reduction? No. Safety outcomes depend on many factors (culture, training, engineering controls, and operational discipline). Parakeet provides automation, analytics, and orchestration to support those outcomes but does not guarantee specific reductions.

• Can we integrate CAPA with our QMS? Yes. Parakeet integrates with document systems and supports QMS‑aligned CAPA and change control; see our Pharma Compliance Suite for a regulated example.

• How do I export OSHA 300A? Steps (non‑legal): 1) Go to Incident Management > Reports > OSHA Logs. 2) Choose the establishment/site and reporting year. 3) Review recordable cases and totals. 4) Click Export and select 300A (PDF or CSV). 5) Download the executive certification copy for posting (employer certifies and posts).

• How is TRIR calculated? TRIR (Total Recordable Incident Rate) = (Number of OSHA recordable cases × 200,000) ÷ Total hours worked. Example: 5 recordables and 400,000 hours → (5 × 200,000) ÷ 400,000 = 2.5.

• What is PSIF? PSIF (Potential Serious Injury and Fatality) is a near‑miss or condition with realistic potential to result in a life‑altering injury or fatality under slightly different circumstances; tracking PSIFs highlights high‑severity precursors.

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Compliance note

• OSHA references: 29 CFR Part 1904 (Forms 300/300A/301); 1904.32 (Annual Summary & posting window). Employers must certify and post 300A annually and maintain records per retention rules.

Cross‑links

• EHS module overview: EHS Control Center

• Platform features: Features

• Integrations hub: Integrations

Last updated: September 22, 2025