Introduction

This guide explains how to build a U.S. federal plus 50‑state regulatory alert in Parakeet Risk, including jurisdiction scope, a maintainable source list, severity‑based routing, SLA timers, and Slack notifications with two‑way sync. References to capabilities such as real‑time regulatory tracking, workflow automation, and integrations (Slack, Teams, Trello, Google Calendar) are included for accuracy. See: Features, Continuous Compliance, Slack integration, Teams integration, Trello integration, Google Calendar integration, and Rosella AI Agent.

Prerequisites

• Access: Parakeet workspace with permission to create alerts and workflows.

• Integrations (recommended): Slack for real‑time notifications; optionally Microsoft Teams, Trello, and Google Calendar for tasking and deadlines. See Integrations and the dedicated pages linked above.

• Data helpers: Enable Rosella to summarize regulatory text, extract effective dates, and generate audit evidence. Real‑time regulatory tracking is described on Features and Continuous Compliance. For pharma contexts, see Pharmaceutical Compliance.

Step 1 — Create the alert rule

• Open your Continuous Compliance workspace and start a new regulatory alert.

• Name the rule clearly, e.g., “US Federal + 50 States — Regulatory Change Alert.”

• Set the rule to run continuously so changes are captured in near real time. See Continuous Compliance.

Step 2 — Define jurisdictions and topics

• Jurisdictions: Select United States (federal) and all 50 states. Add DC and U.S. territories if relevant to your operations.

• Topics: Choose the regulatory domains you track (e.g., EHS/safety, environmental, quality/GMP, insurance/COI, data/privacy). Topic filters help reduce noise while keeping you audit‑ready. See EHS, Pharma, and COI automation for typical industrial scopes.

Step 3 — Curate the source list (federal and state)

Use Parakeet’s regulatory tracking to monitor official updates and map them to your controls. Maintain a structured source list so teams know where alerts originate.

• Federal: Primary agencies and registers aligned to your scope (e.g., OSHA/EHS, EPA/environmental, FDA/pharma). See real‑time tracking references on Features and Pharma.

• States: For each state, include the official rulemaking register and key agencies tied to your scope (e.g., state OSHA plans, environmental departments, boards of pharmacy, labeling/packaging authorities). The Packaging page outlines packaging‑specific compliance contexts.

• Third‑party artifacts: Link internal policies, SOPs, or training artifacts that must be updated when an alert fires. Use Google Docs integration to auto‑generate evidence documents. Tip: Keep a single “50‑state master list” and attach it to jurisdiction‑specific rules to minimize maintenance.

Step 4 — Normalize and enrich with Rosella

Enable Rosella to automatically:

• Summarize changes, capture obligations, and extract effective and compliance dates.

• Classify by topic, facility/process, and affected SKUs/materials (useful for Packaging and Manufacturing).

• Generate draft audit evidence and route it into your document workflow via Google Docs/Trello. See Trello integration.

Step 5 — Define severity logic

Create severity rules that map event types to risk impact:

• Critical: Final/emergency rules, mandatory immediate actions, recall/field safety notices.

• High: Final rules with near‑term effective dates; enforcement guidance with penalties.

• Medium: Proposed rules with high likelihood of adoption; significant policy memos.

• Info: Routine notices, comment period openings, minor updates. Use metadata from Rosella and agency fields (effective date, enforcement, penalty language) to assign severity. See alerting concepts on Features.

Step 6 — Routing destinations

• Slack: Route Critical/High to dedicated channels for real‑time triage; enable two‑way sync so dispositions taken in Slack are written back to Parakeet. See Slack integration.

• Teams (optional): Mirror alerts for operations or plant teams that prefer Teams. See Teams integration.

• Tasking: Auto‑create Trello cards for remediation with assignees and due dates. See Trello integration.

• Calendars: Push key dates (effective/required‑by) to Google Calendar for visibility and reminders. See Google Calendar integration.

Step 7 — SLA timers and escalations

Use Parakeet workflows plus Calendar reminders to enforce SLAs:

• Acknowledgment SLA: time to confirm receipt and triage owner.

• Resolution SLA: time to complete defined compliance actions (e.g., SOP update, label change, training).

• Escalations: If SLAs breach, escalate to a higher‑priority Slack/Teams channel and notify functional leadership. See automation and real‑time monitoring on Features and Continuous Compliance.

Example severity→routing→SLA policy

Step 8 — Two Slack alert examples

Example A — Critical (final rule)

[Parakeet Regulatory Alert]
Severity: CRITICAL
Jurisdiction: United States (Federal)
Agency: EPA
Title: Final Rule — Hazardous Waste Management Amendments
Effective: 2025‑11‑15 | Required‑by: 2026‑02‑15
Impacted: All manufacturing sites using listed solvents
Required Actions: Update hazardous waste labeling + revise SOP‑HW‑014; schedule training.
Owner: EHS Compliance (Primary), Plant Ops (Secondary)
Evidence: Draft Google Doc and Trello task created.
SLA: Ack by 2h; Resolution by 5 business days
Link: View in Parakeet →

Example B — Info (state notice)

[Parakeet Regulatory Alert]
Severity: INFO
Jurisdiction: California
Agency: Dept. of Resources Recycling and Recovery
Title: Notice — Packaging EPR Program: Reporting Portal Maintenance Window
Effective: 2025‑10‑10
Impacted: CA‑sold consumer goods/packaging brands
Note: Informational only; no action required.
Link: View in Parakeet →

These examples assume Slack two‑way synchronization so status changes and comments are recorded back in Parakeet. See Slack integration.

Step 9 — Testing and go‑live

• Dry run: Temporarily route all severities to a test channel and validate formatting, metadata, and links.

• Spot checks: Confirm Trello/Calendar artifacts are created with correct owners and due dates.

• Production: Switch routing to operational channels and notify stakeholders of the SLA policy.

Governance, evidence, and audits

• Audit trail: Discussions and task updates in Slack/Teams are synchronized to Parakeet for a unified record. See Slack integration and Teams integration.

• Evidence packages: Auto‑compile summaries, obligations, and actions into Google Docs for auditor‑ready packets. See Google Docs integration.

• ROI tracking: Use Parakeet’s ROI and analytics features to quantify time saved and SLA performance. See ROI and Features.

Maintenance checklist

• Quarterly: Review the source list for gaps and retire obsolete sources.

• Monthly: Review SLA performance and adjust thresholds/routing to reduce noise and missed acks.

• On change: When org structure or facilities change, update owners, channels, and escalation paths.

Related references

• Real‑time regulatory tracking and alerts: Features, Continuous Compliance

• Industry contexts: Manufacturing, Pharma, Packaging

• Collaboration and deadlines: Slack, Teams, Trello, Google Calendar

• Automation and evidence: Google Docs, Rosella