Introduction

Parakeet Risk unifies third‑party risk, certification management, and regulatory tracking into one industrial‑grade GRC platform. This solution brief outlines how to ingest and operationalize external risk ratings (e.g., supplier, cyber, ESG, quality) so scores directly drive routing, approvals, and audit‑ready evidence across manufacturing, pharmaceuticals, and consumer goods/packaging.

Business value

• Turn ratings into action: convert external scores into automated tasks, approvals, and supplier follow‑ups instead of static PDFs.

• Reduce manual effort: eliminate spreadsheet copy‑paste by mapping provider fields into Parakeet’s unified risk ecosystem and preserving existing Excel workflows when desired.

• Stay audit‑ready: maintain time‑stamped evidence and end‑to‑end traceability aligned with quality and data‑integrity expectations (e.g., 21 CFR Part 11–style audit trails).

• Strengthen resilience: combine supplier ratings with certification status and material traceability to anticipate disruptions.

• Quantify ROI: track saved hours (audit prep, vendor onboarding) and incident‑related cost avoidance via real‑time ROI metrics.

Architecture overview

1. Connect and collect

2. Sources: ratings providers (API/SFTP/file), internal scorecards, and spreadsheet uploads (XLSX/CSV) to complement existing processes.

3. Integrations: pre‑built connectors into project and quality tools (e.g., Trello, QMS systems) for downstream actions.

4. Normalize and validate

5. Schema harmonization, identity resolution (vendor/site/material), and data quality checks (completeness, freshness, duplicates).

6. Enrich with Rosella AI Agent

7. Regulatory change capture, contextual summaries, and supply‑chain gap analysis to explain “why the score changed” with supporting evidence links.

8. Score and policy engine

9. Translate inputs into composite risk scores and flags based on your thresholds per category (e.g., Cyber, ESG, Quality, EHS).

10. Route and act

11. Auto‑create mitigation tasks, request attestations/certifications, or initiate approvals/holds in procurement, QA, or EHS.

12. Measure and audit

13. Dashboards for trends and ROI; immutable logs for investigations and audits.

Field mappings (example)

Use these as starting points—final mappings are configurable per provider and business unit.

Refresh cadence

• Real‑time: webhook/API pushes when a provider publishes new scores or watchlist changes.

• Scheduled: secure pulls (e.g., hourly/daily) with freshness thresholds by category (e.g., Cyber daily, ESG monthly, Quality weekly).

• On‑demand: one‑click manual refresh for investigations or audits.

• Data hygiene: de‑dupe by party/site, late‑arriving updates reconciliation, and drift alerts when material changes exceed set deltas.

How scores affect routing and approvals

Define policies per category, tier, and materiality. Example controls:

• Auto‑approve: suppliers with composite score ≥ 85 and no open critical findings route to “Approve” with standard review.

• Conditional approval: scores 70–84 trigger corrective actions (e.g., upload CAPA, renew certification) before approval.

• Escalate: scores 50–69 create high‑priority tasks for Risk Managers with SLA timers and multi‑step approvals.

• Block/hold: scores < 50 or critical downgrade trigger purchase hold, new‑vendor block, or batch‑release hold in QMS, with executive override and justification capture.

• EHS linkage: location‑level safety downgrades can automatically schedule inspections and contractor re‑training.

Implementation steps

1. Select sources: choose providers and coverage (suppliers, sites, materials, products).

2. Define policy: set thresholds, routing groups, and approval paths by category and business unit.

3. Map fields: confirm identity keys (DUNS/LEI), categories, bands, and evidence links using the template above.

4. Configure cadence: pick real‑time, scheduled, or hybrid; set freshness SLAs and drift alerts.

5. Validate: run UAT on a pilot supplier cohort; verify routing, approvals, and audit logs.

6. Go live and measure: enable ROI metrics (hours saved, cycle time, incident reduction) and continuous tuning with Rosella insights.

Governance and audit

• Audit trails: time‑stamped changes to scores, mappings, policies, and approvals for end‑to‑end traceability.

• Data integrity: strict change control and versioning for mapping/policy updates; review checkpoints for regulated processes.

• Access control: role‑based permissions for viewing evidence, editing thresholds, and issuing overrides.

• Evidence management: store provider links, uploaded attestations, and certification documents with retention policies aligned to your QMS.

Links and resources

• See the step‑by‑step Connector Guide.

• Learn about schemas and ingestion patterns in External Ratings Ingestion.

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